What is a bookkeeper?

In the world of business finance, bookkeepers are like the guardians of accuracy, order, and financial balance. 

Let’s explore what bookkeepers do, their skills, availability, pay, and whether they work in the office or from home.

What is a bookkeeper?

A bookkeeper serves as the financial architect of a thriving business. Bookkeepers are meticulous record-keepers who monitor:

• Financial transactions
• Oversee accounts
• Maintain balanced financial records

Picture them as guardians of a company’s financial past, guaranteeing that every dollar is tracked and every cent is accurately tallied.

What does a bookkeeper do?

Here are the primary duties of a bookkeeper:

Transaction tracking

Bookkeepers meticulously record each financial transaction that flows in and out of a business. From sales to expenses, they keep a watchful eye on every monetary movement.

Account management

They are the guardians of financial accounts. Bookkeepers ensure that accounts are reconciled and discrepancies are promptly addressed to maintain financial accuracy.

Financial reports

Bookkeepers create financial statements such as balance sheets, income statements, and cash flow statements. These reports provide a snapshot of the company’s financial health and are used for decision-making and tax purposes.

Skills and requirements needed in a bookkeeper

Not just anyone can take on the role of a bookkeeper. It requires a unique skill set and qualifications.

Attention to detail

A bookkeeper’s world revolves around numbers and precision. Bookkeepers must have an unwavering attention to detail to catch even the smallest errors.

Organizational skills

Managing financial records and transactions requires exceptional organizational skills. A bookkeeper must keep everything well organized to avoid chaos.

Technological proficiency

In today’s digital age, bookkeepers must be proficient in accounting software and financial tools. These tech systems help streamline their tasks.

Ethical integrity

Trust is paramount in finance. Bookkeepers must maintain the highest ethical standards to keep financial data confidential and secure.

Why hire a bookkeeper?

Hiring a bookkeeper is important for businesses to ensure accurate financial record-keeping and compliance with regulatory requirements. Bookkeepers are responsible for maintaining financial transactions, organizing accounts, and generating financial reports.

By employing a bookkeeper, businesses can have a clear and up-to-date picture of their financial health, enabling informed decision-making and strategic planning.

Additionally, bookkeepers help save time and reduce the risk of errors, allowing business owners to focus on core operations and growth opportunities.

Where to hire bookkeeper? 

Now that we understand the importance of a bookkeeper, let’s explore the different avenues to find the perfect candidate for the job.

1. Online job platforms

In the digital age, online job platforms have become popular for hiring professionals in various fields.  Websites like LinkedIn, Indeed, and Glassdoor offer a wide pool of talented bookkeepers looking for opportunities. 

You can post your job listing, specify your requirements and expectations, and receive applications from qualified candidates.

2. Local business networks

Networking within your local business community can be a powerful way to find a bookkeeper with a strong reputation.

Attend local chamber of commerce meetings and business conferences or join industry-specific groups to connect with experienced professionals who may be seeking new clients.

3. Referrals

Referrals from trusted sources can be a goldmine for finding a reliable bookkeeper. Ask other business owners, colleagues, or your professional network for recommendations. 

Personal referrals often lead to successful partnerships because they come from trusted sources.

4. Freelance websites

If you prefer flexibility in hiring, freelance websites like Upwork and Freelancer can be excellent resources. You can browse through profiles of bookkeepers, review their qualifications, and hire them on a project basis. 

This option is particularly useful if you need occasional support rather than a full-time bookkeeper.

5. Local colleges and universities

Consider reaching out to local colleges and universities with accounting programs. Many accounting students are eager to gain practical experience, and you may find a motivated intern or recent graduate who can assist with your financial needs.

6. Professional associations

Explore professional associations such as the American Institute of Professional Bookkeepers (AIPB) or the American Institute of Certified Bookkeepers (AICB). 

These organizations have directories of certified bookkeepers who adhere to high industry standards.

7. Accounting firms

Many accounting firms offer bookkeeping services in addition to their core accounting services. Partnering with an accounting firm can give you access to a team of experts who can handle your financial needs comprehensively.

How much does a bookkeeper make?

The compensation for bookkeepers varies based on experience, location, and complexity.

According to Salary Expert, the average salary for a bookkeeper in the Philippines is USD 5610 per year. Whereas the average salary for a bookkeeper in the United States is USD 43,400 per year.

The table below shows the salary comparison according to experience. 

On-site vs. Remote setup for a bookkeeper

The choice between having an on-site or remote bookkeeper depends on your business’s needs and preferences.

On-site bookkeepers

Having a bookkeeper on-site can facilitate immediate access to financial records and in-person communication. Businesses that require hands-on financial management favor this setup and prefer face-to-face interactions.

Remote bookkeepers

Remote bookkeepers, on the other hand, offer flexibility and cost-efficiency. They can provide their services anywhere, allowing businesses to tap into a global talent pool. 

This option suits businesses looking to reduce overhead costs and adapt to the digital age.

Bookkeeper job description template 

This bookkeeper job description template is a comprehensive guide for recruiters looking to hire a skilled and creative professional for their video editing needs.

It outlines the key responsibilities, qualifications, and application process, clearly showing the role’s requirements and expectations within the organization.

Feel free to customize this template to match your company’s needs and preferences.

You can also customize these questions to suit your recruitment process and expectations.